Fleet managers are legally obliged to inform drivers of vehicle tracking software if they are to ensure compliance with data protection, human rights and employment legislation, according to GPS firm RAM Tracking. Vehicle tracking software, or telematics, is normally used by fleet operators to determine locations and additional data about vehicles. This is commonly utilised for routing, despatching, and security purposes, or providing drivers with on-board information. Some tracking devices also provide information on driving behaviour and can track their whereabouts. RAM Tracking's Chris McClellan says that these systems are legal as long as they are used transparently and with the employee's consent: 'Introducing Vehicle Tracking should be a transparent process, involving dialogue between employer and employees. In our experience employees do not mind vehicle tracking systems being used so long as they know and understand what the tracking system monitors and why. 'If a driver understands how tracking can be used to reduce fleet running overheads to the benefit of the wider business, and ultimately their employment, they are more likely to be receptive.î GPS vehicle tracking can help companies stay in line with other laws by helping them stay compliant with Duty of Care legislation and the Corporate Manslaughter Act. Here, employers can stay in regular contact with workers, improving driver safety: 'We advise business owners must issue a company-wide letter or notice at the point of installation outlining how data will be used and why,î McClennan added. 'They should also include details of vehicle monitoring into the company handbook for future reference.î Knowing the location of vehicles allows fleet businesses to operate more effectively, utilising customer needs more quickly. Tracking systems can provide real-time updates on fleet locations, relaying important information to customers, while allowing firms to despatch drivers more efficiently. Tracking devices can also monitor fuel consumption and distances, allowing firms to save money from fuel by finding optimal routes, or sending drivers closest to the nearest job. Distance calculation also allows fleet operators to decide exactly when their vehicles require servicing, depending on their mileage, with information stored in one centralised computer system.
